Working Smarter, Not Harder: Increasing Your Personal Productivity & Workload Management Skills (Online & In-Person, Denver Based)

Learning Objectives:
Upon completion of this program, participants will be able to:

  • Identify common time management and productivity problem areas
  • Utilize practical strategies for dealing with these problems
  • Understand the importance of goal setting and establishing priorities
  • Identify specific strategies to improve their own productivity
  • Better organize their personal workspace and determine whether a paper or electronic organizer best meets their needs
  • Utilize strategies for preventing and reducing interruptions and distractions
  • Implement strategies for taming the paper tiger:  email, paper, and filing
Course Outline:

OPENING EXERCISE PROBLEM: Listing/Dumping the Bucket

  • Identifying your own most common time management problems

THE THREE-FOLD NATURE OF WORK

  • Pre-defined
  • Work as it appears
  • Defining work

HABITS

  • Most Common Time Management Problems Stem from Habits
  • Characteristics – Habits are learned behavior
  • How attitudes affect time management habits
  • Identifying effective and ineffective time management habits
  • Five steps for changing ineffective time management habits; learning new, effective behaviors

BASIC LOGISTICS

  • Organizing Your Workspace:  Basic hardware, workspace functionality, and permanent stuff; Keeping it current
  • Choosing a Paper or an Electronic organizer: Your organization’s current system; 4 questions to consider
  • The 5-step workflow process: Collect; Process; Organize; Review; Do

ATTITUDES ABOUT OUR ABILITY TO CONTROL TIME

  • Time management is really a misnomer – What’s the real issue?
  • Improving one’s attitude and taking responsibility for follow-through and results
  • The importance of self-discipline in time management
  • Pareto’s Principle and Parkinson’s Law

SETTING GOALS

  • Basic criteria in setting and writing down goals (smart)
  • Using a project record to track progress toward goals
  • A contemporary view of projects
  • Recognizing the importance of maintaining a balance between personal and professional goals

ESTABLISHING PRIORITIES

  • The most important concept in time management and personal productivity
  • Defining priorities in terms of results rather than activities
  • Distinguishing between Important vs. Urgent priorities – the matrix
  • Avoiding activity traps

Materials:
Includes Time Mastery Profile assessment and individual report.

Course Length:
1 Day